Personal Reference:

You must provide Reference contact info by the applicant deadline.  Your personal reference must be a person who has known you for two or more years and who is not a relative or member of your family. For example, this reference can be from a coach or a family friend. Please click on the Provide Reference Details link to enter the details of your reference. Make sure that your reference will be able to complete his or her recommendation by the reference deadline via the on-line system. We cannot accept letters via mail or email. We highly recommend emailing your reference before submitting to ensure that you have a valid email address. You may want to copy and paste the email address from a successful email communication to minimize entry errors. References must complete their recommendations by the date shown in the main instructions - usually 1 week after the applicant deadline. Do not forget to track the reference submittal status on this (the Main/Welcome) page.

Faculty Reference:

You must provide Reference contact info by the applicant deadline. We highly recommend that your reference be faculty in a STEM (science, technology, engineering, or mathematics) field who is familiar with your academic work. Please click on the Provide Reference Details link to enter the details of your reference. Make sure that your reference will be able to complete his or her recommendation by the reference deadline via the on-line system. We cannot accept letters via mail or email. We highly recommend emailing your reference before submitting to ensure that you have a valid email address. You may want to copy and paste the email address from a successful email communication to minimize entry errors. References must complete their recommendations by the date shown in the main instructions - usually 1 week after the applicant deadline. Do not forget to track the reference submittal status on this (the Main/Welcome) page.

1. Can my reference mail or e-mail their recommendation letter?

  • No, all submittals must be digital for reviewing purposes. Your reference must submit his or her recommendation via the SWE Scholarship System Reference Portal.

2. Do the references have to complete their recommendations by the same date my application is due?

  • No, the references have an additional week to provide their recommendations. Please see specific dates posted on the Main (Welcome) Page or under Provide Reference Details.

3. How can I make sure that I and my references receive e-mails from the SWE Scholarship System?   What if my reference has not received any e-mails?

  • Add a filter to your e-mail account allowing e-mails from scholarships@swe.org. For references, please encourage them to do this before you enter them as a reference. If you have already submitted them as references, then direct them to this site: http://scholarships.swe.org/reference/. Tell them to choose "forgot password" and the system will re-send them login information. You can also go to the Reference Portal and choose the "forgot password" option for them.
  • Also confirm that you have submitted the reference e-mail addresses correctly. You may want to suggest that they copy and paste the password into the appropriate login box to minimize errors.

4. My reference received the login email but cannot log in.

  • Please suggest that your reference copy and paste the password or login link. Some numbers and letters look very similar and it is easy to confuse them. Your reference can change his or her password after logging in.   
  • If copying and pasting the password does not work, contact us via scholarships@swe.org.

5. What references are suitable for re-entry/nontraditional applicants?

  • References for re-entry or non-traditional students:
  • Faculty reference - an employer or teacher
  • Personal reference - a person who has known you for 2 or more years and who is not a relative or member of your family

6. Suggestions for Working with your References.

Remember that both of your references must submit their recommendations for your application to be considered. Here are some suggestions to help make that happen:

  • Get your references' agreement and understanding before submitting their contact information. The references process is:
  • You submit contact info for a reference
  • Reference immediately receives login email
  • Reference follows link in email and logs in
  • Page displays list of applicants who have submitted the reference's name. Reference clicks on "Not Started" alongside your name.
  • Reference types (or pastes) his/her recommendation into a text box
  • Reference clicks on the Submit button
  • Once you have their agreement, submit their contact information to give them as much time as possible.
  • References receive weekly email reminders until they have completed their recommendation.
  • Confirm that they received their login email and offer your help if they have not received the email. (There are separate instructions in the FAQ for addressing this issue.)
  • Confirm that they are able to access the Reference Portal. You or the references should contact us if they are having login issues.
  • Monitor the status of your references' submittals on your Welcome page. The status will display as:
  • Submit Reference Details (your task)
  • Waiting on Reference
  • Completed